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Required Documentation

Documents Required for a Continuing Faculty Appointment Review (CFAR)

1. Standard Documentation

Documents that are required of all faculty members undergoing review irrespective their rank or Academic Position Description (APD). We recommend using Elements to generate the CV and reports. However, Word versions are also acceptable. 

  1. Updated Curriculum Vitae from year of initial faculty appointment. The CV must include a Teaching Philosophy/Statement and can include papers in preparation
  2. Teaching & Education Report
  3. Teaching Data Summary Table
  • Teaching Evaluations since initial appointment
    1. All MEDSIS Teaching Evaluations must be provided by the candidate
    2. All POWER Teaching Evaluations are collected by the department and shared with the candidate, PIC and DDD
    3. MyTE.org
      Inclusion of MyTE reports is optional. MyTE is a free web-based application designed as a personal tool to help the clinical teacher capture on-the-go teaching moments
  • Academic Plan from initial appointment (obtained by the department directly)
  • PIC and DDD Reports: detailed written evaluations of the faculty member’s performance from the candidate’s Physician-in-Chief and Departmental Division Director (obtained by the department directly)
  • Appendices, maximum 5 pages, including additional documentation of teaching effectiveness or scholarship that is not already included in above (the committee will not accept teaching evaluations that are multiple pages of graphs or visuals, thank you/testimonial letters, emails/personal communications, or any documents containing patients’ personal health identifiers)

2. Academic Position Description Specific Documentation

In addition to standard documentation, each candidate should provide the following APD related CV reports. We recommend using Elements to generate these reports, however, Word documents are acceptable.

Clinician Teachers

  1. CV: Optional Creative Professional Activity (CPA) Statement

Clinicians in Quality & Innovation

  1. CV: Creative Professional Activity (CPA) Statement

Clinician Investigators or Scientists

  1. CV:
    1. Research Statement
    2. Optional Creative Professional Activity (CPA) Statement
    3. ORCID ID or Google Scholar page link
  2. Elements Reports:
    1. Refereed Publication Summary
    2. Research Awards Data Summary

Clinician Educators

  1. CV:
    1. Research Statement
    2. Creative Professional Activity (CPA) Statement
  2. Elements Reports:
    1. Refereed Publication Summary
    2. Research Awards Data Summary

Note: There are scheduled release dates for each Elements report. Please refer to the schedule under Training Materials for more information. 

Additional Considerations

Inclusion of CPA

The separate Elements Creative Professional Activities Report will not be accepted as part of a candidate’s package. CPA contributions must be integrated into the ‘CV Report.’ The CPA section of a candidate’s Elements CV is expected to only contain the CPA Statement. All other activities that count as CPA should be integrated throughout in the CV and may be referenced in the CPA Statement.

Submitted Papers

If a significant paper is accepted for publication between the time of document submission and the review meeting, then candidates are requested to email dom.cfar@utoronto.ca to have a note passed along to the reviewers.

Impact Factors

Candidates are expected to include the impact factors of the journals where their articles are published. The committee recognizes this can be a confusing number. In general, the annual impact factor for the year in which the article appeared should be used, but any recent appropriate impact factor for the journal is acceptable.

For questions regarding the CFAR process, documentation or accessing your CFAR Sharepoint folder, please contact dom.cfar@utoronto.ca.