U of T Curriculum Vitae Format

The University of Toronto uses a specific format for the academic curriculum vitae for evaluation purposes.  Please utilize the CV format provided on this page in preparation of your pending appointment application to the Department of Medicine Academic Appointments Committee.

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Curriculum Vitae – Policy Statement

The academic staff member is responsible for preparing his/her curriculum vitae in the University of Toronto format when being evaluated for the three-year review and academic promotion.  The curriculum vitae should include:

a)  The academic history of the candidate giving a list with dates of all teaching and research appointments held, other relevant experience and achievements, and a list of all research grants or other contracts obtained, indicating investigator status (principal investigator, co-principal investigator or collaborator), agency, date, amount and title.

b)  A list of the candidate's scholarly and/or creative professional work. Candidates should list peer-reviewed publications separately from non-peer-reviewed publications.  This listing should include papers, books, chapters in books, articles and reviews, including work published, in press, and accepted for publication.  Papers submitted but not yet accepted may be listed separately.  The curriculum vitae may also include such scholarly or creative professional work as the presentation of papers at meetings and symposia  (i.e., abstracts). Multi-authored papers require the candidate's role for the study, designated by his/her role.  Example

c)  The candidate's most significant papers as Senior Responsible Author (to a maximum of five) since the initial appointment or last promotion.   Include a narrative describing the reason for these selections and how these papers have had an impact on the discipline.  Example

d)  A list of all courses taught by the candidate since the initial appointment or last promotion.  If the candidate has had major responsibility for the design of a course, this should be stated.  A list of students whose research work has been supervised should be included, together with the name of the student and their thesis topic and the dates of the period of supervision.

e)  A list of administrative positions held within the University, major committees and organizations in which the candidate has served within the University, and participation in learned societies and professional associations which relate to the candidate's academic discipline and scholarly or professional activities.  The list should indicate in each case the period of service and the nature of the candidate's participation.

Candidate's Role on Publications and Research Grants:

Senior Responsible Author (SRA) – initiates the direction of investigation, establishes the laboratory or setting in which the project is conducted, obtains the funding for the study, plays a major role in the data analysis and preparation of the manuscript, and assumes overall responsibility for publication of the manuscript in its final form.

Principal Author (PI) – carries out the actual research and undertakes the data analysis and preparation of the manuscript.  (The Principal Author may also be the Senior Responsible Author.)

Co-Principal Author (CO-PI) – has a role in experimental design, and an active role in carrying out the research, is involved in data analysis and preparation of the manuscript.  The project would be compromised seriously without the co-principal author.

Co-Investigator (CO-I) – Contributes to the research activities and participates in the publications.

Collaborator (COLL) – contributes experimental material or assays to the study, but does not have a major conceptual role in the study or the publication.

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Curriculum Vitae Format

The following outline represents the University of Toronto's Curriculum Vitae format.  

A.    Date Curriculum Vitae is Prepared

B.    Biographical Information

1.     Degrees

• degree, year, institution, specialty

2.     Employment

• present appointment(s) - rank and year appointed
• previous appointment(s) - rank and year appointed
• cross-appointments - number of years in each appointment
• tenure date, if applicable
• research and teaching appointments held and other relevant experience, giving dates and institutions

3.     Honours

• e.g. Appointments to distinguished councils

4.     Professional Affiliations and Activities

• e.g. Editor of journal, academic organizations

C.    Academic History

1.     Research Endeavours

• Name, subject(s) of interest and activity

2.     Research Awards

• Types of grants, contracts, fellowships held since the initial appointment or last promotion and include:
  
• name of agency
• date of award and duration
• total amount of award (including Honours and Prizes)
• Your role as well as your collaborators role

3.     Patents Awarded

• List awards from past five (5) years

D.     Publications

The publications section has the following attributes

1. A separate List of the Candidate's most significant publications (to a maximum of five-5) since the initial appointment or last promotion as Senior Responsible Author.  Provide a narrative describing the reasons for these selections and how these papers have had an impact on the discipline.
   
2. All authors must be listed in the order in which they appear in the journal followed by title, journal, volume number, inclusive page numbers and year.  Include editors, publisher and place of publication.  Bold the name of the candidate but maintain the order of authors according to the publication listing. 
   
3. Separate the publication listing into Refereed Publications and Non-Refereed Publications. 
   
4. Papers accepted for publication but not yet published are to be listed with the published work as 'in press'.
   
5. Papers submitted but not yet accepted for publication are to be listed separately as 'submitted'.
   
6. Indicate your level of contribution on all publications.  Multi-authored papers, must indicate the candidate's share of the effort that was required for the study, designated by his/her role
   
7. Books, chapters in books, letters to the editor and reviews, are to be listed separately from the list of journal articles. 
   
8. Presentation of papers at meetings and symposia (i.e. abstracts) are to be recorded in a separate section under the subheading refereed or non-refereed. 
   

Order of Publications (Summary)

• Refereed publications (i.e., original research), includes 'in-press'
• Non-refereed publications (reviews, editorials, symposia, proceedings, letters to the editor, etc.)
• Submitted by not yet accepted
• Chapters in Books
• Books Edited
• Abstracts

E.    Presentations and Special Lectures

1. Papers presented at meetings and symposia (list in chronological order and provide the location).
   
2. Invited lectures listed separately from papers presented.  Organize listing in chronological order under the categories of international, national, provincial, local and provide the location.

F. Teaching and Design

G.    Graduate Student Thesis Supervision

1. Indicate whether primary or secondary supervisor.
   
2. Master and Doctoral Students: name, theses, topic, dates, including period of supervision.
   
3. Postdoctoral Fellows:  name, topic, dates.